Personal Data Protection Statement
1. Introduction
Elite Expo Sdn Bhd (“Elite Expo”, “we”, “our”, “us”) is committed to safeguarding your personal data in accordance with the Personal Data Protection Act 2010 (Act 709) of Malaysia. This policy explains how we collect, use, disclose, and protect personal data in connection with our exhibitions, events, and related activities.
By providing your personal data to us, you consent to its processing in accordance with this policy.
2. Scope
This policy applies to:
- Exhibitors, sponsors, visitors, delegates, speakers, vendors, contractors, and partners participating in our exhibitions and events.
- Personal data collected through registration forms, contracts, online platforms, mobile applications, and other communication channels.
3.Types of Personal Data Collected
We may collect and process the following categories of personal data:
- Identification details: name, NRIC/passport number, date of birth, nationality, race, and gender.
Contact details: phone number, email address, residential and business address.
Professional details: occupation, designation, company name, registration number, business information, and product interest.
Financial details: bank account information, payment records.
Event-related data: photographs, video recordings, booth information, participation history.
- Information and details about your use of our website, Meta platform, WeChat mini-program, and other communications platforms, including information obtained through cookies or other tracking technologies.
4. Purposes of Processing
- Your personal data may be processed for the following purposes:
- to administer the business or contractual relationship between Elite Expo Sdn Bhd and you and/or your company;
- Communicating event updates, promotional materials, and industry news.
- Facilitating payments, invoicing, and financial record-keeping.
- Managing exhibitions, conferences, seminars, business matching, and related programs.
- Conducting surveys, research, and statistical analysis.
- Ensuring compliance with legal and regulatory requirements.
- Marketing and promotional activities, including photography and videography at events.
- Sharing information about third-party products, services, or events that may interest you.
5. Disclosure of Personal Data
- Elite Expo Sdn Bhd’s subsidiaries within or outside Malaysia;
- Elite Expo Sdn Bhd’s sub-contractors or third party service or product providers as may be determined by Elite Expo Sdn Bhd to be necessary or appropriate;
- Financial institutions for purposes of facilitating payments and/or maintaining financial records in connection with the business or contract relationship between Elite Expo Sdn Bhd and you and/or your company; government agencies and selected parties within or outside Malaysia including strategic partners that work with Elite Expo Sdn Bhd in connection with Elite Expo Sdn Bhd’s business activities or any event or programme; agents, contractors, auditors, consultants, accountants, insurers, lawyers or other financial or professional advisers of Elite Expo Sdn Bhd; regulatory bodies, government bodies or other authorities if required or authorized to do so to discharge any regulatory function under any law or in relation to any order or judgment of a court; any person to whom Elite Expo Sdn Bhd is compelled or required to do so under the law; and/or our shareholders.
6. Sources of Personal Data Collection
Please note that your personal data is necessary for Elite Expo Sdn Bhd to carry out the aforesaid purposes. The failure to supply such personal data will or may:-
- Result in Elite Expo Sdn Bhd being unable to administer the business or contractual relationship between Elite Expo Sdn Bhd and you and/or your company;
- Result in Elite Expo Sdn Bhd being unable to provide you with information about the activities, products, services, events and programmes organized, managed, facilitated, provided, sponsored and/or participated by Elite Expo Sdn Bhd; and you and/or your company;
- Result in Elite Expo Sdn Bhd being unable to provide you with information about the products, services, events and programmes offered by selected third parties which may interest you.
7. Retention of Personal Data
Personal data will be retained for as long as necessary to fulfil the purposes stated above or as required by law. Once retention is no longer necessary, data will be securely deleted or anonymized.
8. Your Rights
In accordance with PDPA 2010, you have the right to:
- Access your personal data.
- Request correction of inaccurate or incomplete data.
- Withdraw consent to processing (subject to contractual/legal limitations).
- Restrict or object to processing for direct marketing.
- Request deletion of personal data where retention is no longer necessary.
- Requests must be submitted in writing to the contact details below.
9. Security Measures
We implement appropriate technical and organizational measures to protect personal data, including:
Encryption and secure servers.
Restricted access to authorized personnel only.
Compliance with industry-standard security protocols.
10. Cross-Border Data Transfers
Where necessary, personal data may be transferred outside Malaysia to affiliates, partners, or service providers. Such transfers will comply with PDPA requirements, ensuring equivalent protection standards.
11. Discrepancies
In case of discrepancies between English and Simplified Chinese version of this statement, the English version shall prevail.
12. Changes to Policy
Elite Expo reserves the right to update this policy from time to time. The latest version will be published on our official website. Continued use of our services constitutes acceptance of the updated policy.
Contact Us
If you have any questions or require further clarification regarding this statement, please do not hesitate to reach out to us through the following channels:
Tel: +603-2201 5200/+6016-704 8058
Email: [email protected]